Olivia Cleaning Solutions - Modern Slavery Statement
Olivia Cleaning Solutions publishes this modern slavery statement to confirm our firm commitment to preventing modern slavery, forced labour and human trafficking in all parts of our business and supply chain. We operate a clear zero-tolerance policy: any proven incidence of slavery or coercion will result in immediate action, ranging from supplier remediation to contractual termination. This anti-slavery statement applies to all employees, contractors and third-party suppliers engaged by Olivia Cleaning Solutions.
Our commitment and zero-tolerance policy
We maintain a zero-tolerance approach to any form of modern slavery or human exploitation. Our modern slavery policy requires that every worker is treated with dignity and respect, receives rightful pay, and works voluntarily. Through clear contractual requirements, supplier codes of conduct and procurement procedures we insist that our partners uphold equivalent standards. Failure to meet these standards will trigger corrective measures and may lead to the termination of relationships.
The scope of this modern slavery declaration includes service delivery, procurement of cleaning supplies and equipment, recruitment processes and subcontracting arrangements. Senior leaders are responsible for oversight and line managers are required to ensure that the principles of this anti-slavery statement are implemented day-to-day. Our policies are designed to identify risks early and to ensure that appropriate steps are taken to protect vulnerable workers and to remediate any concerns.
We recognise that supply chains present risk and that proactive assessment is essential. Olivia Cleaning Solutions conducts due diligence on new and existing suppliers to evaluate exposure to modern slavery risks. This includes checks on labour practices, documentation, and recruitment methods, and confirms adherence to our supplier expectations. Where necessary, we require action plans from suppliers to address identified gaps.
Supplier audits and monitoring
Supplier audits form a central pillar of our controls. We use a combination of desktop reviews, self-assessment questionnaires and on-site inspections to validate compliance. Audits examine working hours, pay records, recruitment fees, accommodation conditions and subcontracting arrangements. When audits reveal non-compliance, we work collaboratively with suppliers to implement remedial measures, set clear deadlines and re-audit to confirm improvements.
To strengthen oversight we deploy training for procurement staff and managers so they can recognise signs of exploitation and ensure suppliers meet contractual obligations. Our procurement contracts include explicit clauses prohibiting forced labour and requiring suppliers to maintain records proving compliance with labour laws and ethical standards.
We provide multiple reporting channels to encourage the prompt reporting of concerns. Employees and third parties may raise issues through confidential internal routes, via designated managers, or through anonymous whistleblowing systems that protect those who speak up. Reports are taken seriously and investigated promptly by designated compliance personnel. Allegations of modern slavery or related misconduct trigger a formal investigation and, where appropriate, collaboration with external authorities.
Our reporting framework emphasises protection for whistleblowers and ensures that any retaliation is strictly prohibited. We maintain clear procedures for documenting investigations, corrective actions and follow-up audits. Where victims are identified, we prioritise their safety and welfare and seek to provide or facilitate appropriate support and remediation while cooperating with relevant enforcement bodies.
Annual review and continuous improvement are integral to our approach. Each year, senior management reviews the effectiveness of this slavery and human trafficking statement, analyses audit outcomes and updates policy, training and supplier engagement strategies. This annual review ensures our modern slavery policy evolves with risk, regulatory expectations and best practice, and it underscores our ongoing commitment to ethical operations across the business.
